Digital Resource Request / Website Review Process

Request for review/approval of online resources, software, or websites subject to the district’s content filters.

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High Impact or Alternate Review Steps (if applicable)
These steps are active for requests identified as having a high impact on district resources.
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Does this request require review by district personnel outside of the normal workflow? (Project Management, Legal, Risk Management, Etc.)?*
Resources intended for large groups, district-wide initiatives, or community involvement may require facilitation to ensure successful review & implementation. Review the user input related to area of affect and resource purpose to determine.
- Yes
- No
- Extended Review is Complete
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Other Reviewer
Please type the email address of the person you wish to include in this review.
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Extended Review Discussion
Please place your comments/questions here after reviewing the details of the request below:
Extended Review Final Approval Required?
- Yes
- No
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REQUESTER INPUT FIELDS
This section contains fields intended for completion by the requester during initial form submission.
Requester Information
Requester Name*
First Last
Email*
Workplace*
How is your workplace classified?
- Elementary Campus
- Middle School Campus
- High School Campus
- Department
Which Elementary Campus?*
Which Middle School Campus?*
Which High School Campus*
Which Department?*
Digital Resource Request or Website Review Request*
Are you submitting a request for the use of a digital resource or are you requesting assistance with blocking/unblocking access to a website through our district’s content filtering system?
- Digital Resource Request
- Website Review – Block or Filter Content
Website Review Notice: if the website OFFERS the ability to sign up/login/create an account (whether you intend to use the option or not), the site qualifies as a digital resource. In that case, please change your response above to "Digital Resource Request".
Website*
Please paste the link to the website here:
Block or Unblock the Site?*
- Unblock (you or your students received a notice when trying to access a web page “Restricted…This website is currently restricted in accordance with the Internet Protection Act and the Leander ISD Acceptable Use Policy…”
- Block (you feel students should not have access to this web page)
Reason for Requesting a Content Filter Review*
Why do you feel this site should be unblocked or blocked from our district content filtering? (Instructional Purpose)
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IPL Website Review – Discussion Assignee
Please provide the email address for the person you wish to include in a discussion:
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IPL Website Review – Discussion
Resource Information
Resource Title*
URL – Resource Website, Chrome Store Link, or Apple Store Link*
Resource Type/Platform – choose all that that are available for this resource, even if you only intend to use one.*
- Web-based – No Download
- Web-based – With Download
- Google Extension/Add-on
- iPad App
- PC Installation (off-line resource)
- MAC Installation (off-line resource)
- GMail Add-on
- Google Play / Chromebook App
- Interactive Display Panel App
Web Content Filters*
Is the resource’s website currently blocked by our district content filters?
- Yes, it is blocked
- No, it is not blocked
iPad In-App Purchases Blocked*
Many iPad applications include a feature for in-app purchases. This feature is blocked within our Apple Education Licensing. If the basic services in the application are sufficient for your needs, you may proceed with your request. (We do not have the ability to activate in-app purchases for any resource).
- I understand that in-app purchases are blocked and wish to proceed with evaluation based on the basic features of the application.
- I wish to purchase the upgrade version which eliminates the need for in-app purchases. (If you choose this option, please return to the cost question and update if necessary).
iPad Advertising*
Many iPad applications, especially free applications, include advertising. We are not permitted to make resources available that advertise to students. Please verify this information and indicate below:
- This application does not include ads.
- This application includes ads; however, this app will not be viewed/used/accessed by students – only by the teacher
- I wish to purchase the upgraded version that does not include ads. (If you choose this option, please return to the cost question and update if needed).
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Publisher/Developer/Vendor Name (this may be different than the title of the resource)
Vendor Contact Information
We may need to contact the vendor to obtain a signature on a data sharing agreement, to discuss purchasing information, or to discuss technical details of activation/installation. If you have talked to a specific representative, please provide the name and email address here.
Resource Purpose
Classification*
If the resource classifies for both, please choose Instructional.
- Health & Safety (campus clinic)
- Instructional (used with or for students)
- Non-instructional (business/productivity use only)
- Non-instructional – SPED (business/productivity related to special programs)
Subject Matter (Instructional):*
Choose all that apply.
- Select All
- Math/Science
- Humanities (Language Arts/Social Studies)
- Fine Arts
- Career & Technical Education (CTE)/Supported Electives – Pathways & Innovation
- Gifted/Advanced Programs – Pathways & Innovation
- Global Cultures & Languages – Pathways & Innovation
- Counseling Services – Pathways & Innovation
- Elementary Inclusion/Resource
- Secondary Inclusion/Resource
- Behavior
- AT/ACC
- Speech (SLP & PSLP)
- VI/O&M, APE,OT/PT,Autism Specific, SLE, ICAP, SCSS
- ELE/ESLE
- ESL
- Athletics/Physical Education
For CTE Resources: Optional or Required?*
- This resource is used for optional certification testing.
- This resources is used for optional, extra-curricular activities/events.
- This resource will be used for instruction as part of a class.
Subject Matter (Non-Instructional):*
Choose all that apply.
- Productivity
- Communication
- Finance
Describe the instructional, management, collaborative, or productivity goals you expect the resource to meet:*
How many people or devices will be using the application?*
This question is important to determine if the resource can be made available for self-installation (Software Center or Self Service) or if a tech support specialist will need to manually install or activate it for you.
Area of Effect*
Who will be affected by this use of this resource?
- All students
- All staff
- Elementary students/staff
- Middle School students/staff
- High School students/staff
- Community
- Minimal impact (used on an optional basis by a single department/campus or smaller group)
Testing*
Is this resource intended for student testing/evaluation?
- Yes
- No
Testing Devices*
What devices will be used to test students? Check all that apply.
- Existing classroom/lab iPads
- Existing classroom/lab Chromebooks
- Existing mLISD Windows laptops
- Library check-out devices
- Bring your own devices
- I am requesting additional devices
Testing Plan*
How many students will be testing on one day, location of testing, is training required, etc.
Timeline*
When is this resource needed? Please provide key information regarding your planned dates for use. Be sure to include needed time for training, testing, etc., if applicable. If the resource will be used for a special, limited purpose (ie testing/evaluation), please include Start and End Date for the testing window.
Vendor Documentation
Did the vendor send you any documentation/information regarding system requirements, preparation tasks, installation guides, user guides (staff/student), etc.? If so, please upload a copy here. *Note: if you receive any such documentation after submission of this form, please send it to [email protected] upon receipt.
Drop files here or

Max. file size: 50 MB.
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IPad Asset Tag#
Please enter the clinic IPads or devices requiring installation of the application
Accounts/Data Privacy
Login (account) required to use resource:*
*For Google extensions and add-ons, please choose Student, Student & Teacher, or Teacher/Staff Only (access the application through a Leander ISD Google account).
- Student Only
- Student and Teacher
- Teacher/Staff Only
- Login is not required, but the resource offers the ability to create an account/login for additional features
- N/A (no login required/offered)
Information collected during the use of the resource*
Does the resource gather names or other student information while you are using the product (even if students are not accessing the resource)? Please answer “yes” if the resource provides the ability to enter student information whether it is required or optional.
- Yes
- No
- I do not know
Information Collected – Explanation*
Please explain your “yes” response to the previous question regarding the collection of student information during the use of the resource.
Will this resource be used with students under the age of 13?*
- Yes
- No
Does the vendor permit use under the age of 13? (See Terms of Service/Privacy Policy)*
If you intend to use this resource with children under 13, please read the vendor’s Terms of Service/Privacy Policy. What does the policy indicate?
- Yes
- With Parent Permission
- No
- Not mentioned
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Account Creation:
Who creates the credentials (user id/password) to use when logging in?
- Student provides email, name, other information to create account/login
- Teacher provides student information to create account/login for student
- Google sign-on / Google Classroom connection
- Teacher creates a code or generic information for login (no student identification)
- Automatic (resource syncs with district information system through rostering/integration)
- Teacher/Staff only (no student information provided)
- N/A – No account/login required
Account Creation:*
Who creates the user id/password to use when logging in? Choose all that apply.
- Student provides name, email, or other information
- Teacher provides student name, email or other information
- Google sign-on/ Google Classroom connection
- Teacher provides teacher name, email or other information (staff account)
- Teacher creates a code or generic information for login (no student information provided)
- Automatic (resource syncs with district information system through rostering/integration)
- NA – no information is provided (no accounts/login required)
Additional Information Needed*
The district supports integration through ClassLink and Clever. If it is determined that rostering through these methods is not possible, you will need to manually create and manage the accounts if the resource is approved. In that event, please indicate your choice below:
- Please notify me if integration is not possible, but proceed with rest of the review process.
- Please notify me and cancel my request. I do not wish to manually create and manage accounts for this resource.
Terms of Service URL
Please paste the link to the vendor’s Terms of Service/Terms of Use Agreement here. *Note: for iPad or Google applications, please do not provide Apple’s or Google’s policies, unless the application is created by those companies. Please provide the developer’s policy. You should see a link near the bottom of the Apple or Google Store page for the developer’s policy or website.
Privacy Policy URL
Please paste the link to the vendor’s Privacy Policy here. *Note: for iPad or Google applications, please do not provide Apple’s or Google’s policies, unless the application is created by those companies. Please provide the developer’s policy. You should see a link near the bottom of the Apple or Google Store page for the developer’s policy or website.
Purchase/License Information
Pricing*
- Freeware (no cost)
- Freemium (basic version free; optional purchase for upgrade)
- Free Trial (try it free for “x” days, then purchase)
- To Be Purchased
- Donated (PTA, Booster Club, etc.)
Pricing Structure*
- Subscription (annual renewal required)
- Perpetual (one time purchase)
License Type*
What type of license does your campus/department intend to purchase – who do you wish for it to include?
- Individual (per person or per device)
- Group (covers up to “x” number of people)
- Site (covers all users in a dept. or campus)
- Enterprise (entire district)
- Unknown/Other – please contact me for more information
Approximate Total Cost to be paid by you or your campus/department*
Please indicate the estimated COMBINED TOTAL of all licenses to be purchased or value donated (NOT price per license). This includes any intended purchase of an upgrade or premium version beyond the basic free trial or free, base subscription.
Who makes purchases for your workplace?*
Do you create purchase orders or purchase directly from vendors at your workplace or does someone assist you?
- If approved, I will purchase or accept the donation for this resource (I am authorized to purchase directly)
- My bookkeeper/administrative assistant will help me
Administrative Assistant/Bookkeeper*
Please choose your administrative assistant/bookkeeper that assists with purchases at your workplace.
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Will the Purchasing Completion Step be required for this request?*
Choose yes if the resource requires Tech activation, installation or data integration once approved and purchased.
- Yes
- No
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WORKFLOW FIELDS
These fields are populated through the workflow process by reviewers/approvers. They are not visible to the requester.
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Purchasing Review Steps
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Vendor Bid Award Status – Initial Review
First step in determining if a campus/department will be able to purchase from this vendor if the resource is approved.
- Not Applicable (cost to the district is below threshold requiring an award)
- Vendor not located in the LISD Awarded Vendor List
- LISD Awarded Vendor
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Vendor Bid Award Status – Purchasing Review
First step in determining if a campus/department will be able to purchase from this vendor if the resource is approved.
- LISD Awarded Vendor
- Vendor awarded through cooperative/partner program
- Unawarded Vendor
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Bid Award Number
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Vendor Munis ID
Provide the Vendor’s Munis ID Number
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Will a contract/license agreement be signed with this purchase if the request is approved?*
- Yes
- No
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Vendor Research – Sometimes software is offered through retail vendors, not just directly from the publisher.*
Do any other vendors offer this software?
- Yes
- No
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LISD Quote Summary Sheet & Related Quotes*
If the software is available through multiple vendors, please complete and upload the LISD Quote Summary Sheet. *NOTE: right click on the link and choose open in a new window. Please also upload the associated quotes noted on the summary sheet.
Drop files here or

Max. file size: 50 MB.
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Vendor Email Address*
Please provide the vendor’s email address to which Purchasing can send vendor paperwork for completion and consideration.
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User Requirements Note*
Please describe the need or functionality fulfilled by the use of this resource that cannot be found in a similar, already approved resource and/or through an awarded vendor.
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Initiate Discussion
If you would like to initiate a discussion with the requester , admin asst/bookkeeper, or another person, you may launch that discussion below. If you have completed the discussion or it is not necessary, please indicate so. Your choice will drive the next step in the workflow accordingly.
- Initiate Discussion
- Discussion Complete/Not Necessary
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Discussion Email
Please provide the email address for the person with whom you would like to discuss this request. If you need to contact more than one person, you will be provided with an opportunity to repeat this step until your needed discussion is complete.
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Purchasing Review Discussion
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Purchasing Review Notes
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Purchase Order Number
Please enter the PO# from Munis if purchased through the purchase order system.
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Purchase Receipt (if ordered by credit card) / Installation Instructions
Please upload your purchase receipt, purchase confirmation, and/or any installation instructions that were sent to you by the vendor so that Tech Support will have all necessary information to activate your resource for you.
Drop files here or

Max. file size: 50 MB.
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LISD Asset Tag# for Intallation/Download of Software if applicable
Please provide the LISD Asset Tag Numbers for the devices that require installation of purchased software license(s). If the resource is strictly web-based, this field does not apply, and you may leave it blank.
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Email addresses for Google activation
Please enter the email addresses for the users of a Google add-on or extension (who does Tech need to activate this product for?)
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Cancel purchase?
Please indicate if you will not be purchasing this resource as additionally planned.
- This resource will not be purchased.
- Purchase will be delayed for more than three weeks.
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Data Security Review Steps
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Vendor Email for DSA Request
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Data Security Review Checklist
The results of the data security review for this resource are below:
- The resource collects or potentially collects student data
- The resource collects or potentially collects staff or business data that requires protection (HIPPA / Finance)
- The resource may have access to data through connection with district systems
- The resource does not collect student or protected information
- A DSA/DPA is already on record in LISD or with SDPC for this resource.
- Parent Permission is required for users under the age of 18
- Parent Permission is required for users under the age of 16
- Parent Permission is required for users under the age of 13
- Age Restrictions in TOS (regardless of permission). Example: “Not intended for use for children under 18”
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Data Security Notes
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Return to IPL
Do data security concerns exist that require additional review by the IPL Team? If so, by marking “Yes”, the system will return the review process to the IPL Review step.
- Yes
- No
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Vendor Refusal to Sign DSA
Accepted file types: pdf, Max. file size: 50 MB.
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Signed Data Sharing Agreement
Drop files here or

Max. file size: 50 MB.
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Instruction & Professional Learning Review Steps
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IPL Review Checklist*
Please review the request according to the following criteria:
- Check for function duplicity. Do we have a paid or preferred resource that is already approved with these features?
- Does the resource align with online learning objectives? Double-check that it is not something that would be against our vision, such as test observers or learning management systems.
- Look to determine if there is content that would not be filtered. For example, Adobe Spark.
- Assist the requester in determining Terms of Service and Privacy Standards compliance. Ensure we have the correct age group.
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IPL – Restrictions
This resource is approved by IPL for use by (choose all that apply).
- Select All
- PK-5
- 6-9
- 9-12
- CTE Only
- Adult Education
- Staff Use
- Parent Permission Required
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IPL Discussion Assignee
Please type the email address of the person you wish to include in a discussion.
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IPL Review Notes
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Teaching & Learning Review Steps
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T&L Discussion Assignment – Math, Science, Humanities
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Math, Science, Humanities
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T&L Discussion Assignment – Humanities
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Humanities
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T&L Discussion Assignment – Fine Arts
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Fine Arts
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T&L Discussion Assignment – CTE
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – CTE
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T&L Discussion Assignment – Gifted/Advanced
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Gifted/Advanced
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T&L Discussion Assignment – Counseling
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Counseling Services
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T&L Discussion Assignment – Athletics
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Athletics
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T&L Discussion Assignment – Elem Inclusion/Resource
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Elem Inclusion/Resource
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T&L Discussion Assignment – Sec Inclusion/Resource
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Sec. Inclusion/Resource
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T&L Discussion Assignment – Behavior
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Behavior
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T&L Discussion Assignment -VI/O&M,APE,OT/PT,Autism
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – VI/O&M,APE,OT/PT,Autism
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T&L Discussion Assignment – Speech
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Speech
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T&L Discussion Assignment – AT/ACC
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – AT/ACC
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T&L Discussion Assignment – ELE/ESLE
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – ELE/ESLE
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T&L Discussion Assignment – ESL
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – ESL
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T&L Discussion Assignment – Global Cultures & Language
Please type the email address of the person you would like to include in a discussion.
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T&L Notes/Discussion – Global Cultures & Language
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Discussion Assignment – Final T&L Review
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Discussion Prior to Final T&L Approval
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Risk Management Discussion Assignment
Please type the email address of the person you would like to include in a discussion.
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Risk Management Notes/Discussion
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Data Integration Steps
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Data Integration Review Input
After reviewing the resource for requested rostering, please choose any that apply:
- Integration possible with ClassLink
- Integration possible with Clever
- Integration is not possible; however, resource can be included in Password Locker
- Integration not possible.
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Data Integration Review Notes
Add any additional information from your data integration review not covered by the checkboxes marked.
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Engineering Steps
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Will this resource be packaged or manually installed?
- Packaged
- Manually Installed
- Not Applicable
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For Google Applications: Installation Method
The default method of installation for Google add-ons and extensions is to activate the application for self-insallation (make available). If it is determined a resource should be force- installed, please indicate so here:
- Force Install
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ITS Compatibility Review – Ticket Number
iiQ Ticket Number corresponding to engineers’ review of the resource for system compatibility.
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MDM Review Decision
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ITS Compatibility Review Notes
Notes provided by the engineering team during compatiblity testing.
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ITS Compatibility Decision
- Approved
- Rejected
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Ticket Number – Installation/Activation/Packaging Complete
SCSM Ticket Number corresponding to the activation/installation/packaging of the resource.
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Workflow Status Note*
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Website Review Final Decision
- The website is to be BLOCKED OR REMAIN BLOCKED.
- Please REMOVE from content filters or maintain unblocked status (Site should not be blocked)
- No Action Required
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Content Filtering Discussion
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DRR Appeal Process (If applicable)
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Appeal Request – DRR*
After being notified of the non-approval decision, did the requester email a desire to appeal the decision?
- Yes, the requester initiated an appeal
- No, the requester did not appeal
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Website Review – Appeal Request
- Yes
- No
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Reason Request was Not Approved
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DRR Appeal Justification*
Please explain the justification for your appeal request. Please include how you feel the benefits of the resource outweigh the risks/concerns presented with the non-approval decision.
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CTE Restrictions
- Subject to Parent Notification – please connect with the director or assistant director of CTE for full details.
- Subject to Parent Permission – please connect with the director or assistant director of CTE for full details.
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Appeals Team Approval Restrictions
Note any approval conditions or restrictions here.
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Appeals Team Notes (Non-Approval)
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DRR Final Appeal Decision
- Approved
- Rejected
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Final Appeal Decision – Website Review
- Approved
- Not Approved
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Website Review – Appeals Discussion
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Continue Discussion
Who would you like to continue a discussion with?
- IPL
- Cybersecurity
- Other
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Email Address
Please enter the email address for the other person you wish to engage in discussion.
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Resource Logo
Accepted file types: jpg, gif, png, Max. file size: 50 MB.

High Impact or Alternate Review Steps (if applicable)

REQUESTER INPUT FIELDS

Requester Information

Website Review Notice: if the website OFFERS the ability to sign up/login/create an account (whether you intend to use the option or not), the site qualifies as a digital resource. In that case, please change your response above to "Digital Resource Request".

Resource Information

Resource Purpose

Accounts/Data Privacy

Purchase/License Information

WORKFLOW FIELDS

Purchasing Review Steps

Data Security Review Steps

Instruction & Professional Learning Review Steps

Teaching & Learning Review Steps

Data Integration Steps

Engineering Steps

DRR Appeal Process (If applicable)